Conflicts of Interest

Last updated: February 2025 | Version 1.0

Introduction

The purpose of this Conflicts of Interest Policy ("the Policy") is to outline a suitable approach and response to the identification and management of conflicts of interest. Milton Global Ltd (the "Company") will take all reasonable steps to identify conflicts of interest between itself, including its managers, employees or any person directly or indirectly linked to the Company by control, and its clients, or between one client and another, that arise in the course of providing any investment or ancillary services, or combinations thereof.

The Company maintains and operates effective organisational and administrative arrangements to prevent and manage conflicts of interest that may arise during the provision of any investment or ancillary services, from adversely affecting the interests of its clients. In case where the aforementioned arrangements are not sufficient to ensure, with reasonable confidence, that the risks of damage to the interests of the clients will be prevented, the Company shall clearly proceed with the disclosure of such conflict. The said disclosure shall be done in a durable medium indicating the general nature and source of conflicts of interest, the risks to the client with sufficient details so as to allow the client to take an informed decision with regards to its investment, as well as the steps taken to mitigate such risks.

The Company has the right to amend this Policy at its discretion and at any time it considers suitable and appropriate. The Company shall review and amend the Policy at least on an annual basis to take account of changes to operations or practices and, further, to make sure it remains appropriate to any changes in law, technology, and the general business environment.

Identification of Potential Conflicts of Interest

To adequately manage conflicts of interest, the Company shall identify all relevant conflicts in a timely manner. The Company will employ different mechanisms to ensure that all conflicts are identified.

The Company shall identify all conflicts of interest, their severity, and document controls to mitigate the conflicts. It is not possible to list all situations which could constitute a conflict. The facts of each situation will determine whether the interest in question is such as to bring it within the area of potential conflict.

All employees, including management, will be responsible for identifying specific instances of conflict and required to notify the Compliance function of any conflicts they become aware of. The Compliance Officer will assess the implications of the conflict and how the conflict should be managed in conjunction with the board.

For the purposes of identifying the types of conflicts of interest that arise in the course of providing investment and ancillary services or a combination thereof and whose existence may damage the interests of a client, the Company takes into account, by way of minimum criteria, the question of whether the Company or a relevant person, or a person directly or indirectly linked by control to the Company, is in any of the following situations, whether as a result of providing investment or ancillary services or investment activities:

• The Company or a relevant person is likely to make a financial gain, or avoid a financial loss, at the expense of the client.
• The Company or a relevant person has an interest in the outcome of a service provided to the client or of a transaction carried out on behalf of the client, which is distinct from the client's interest in that outcome.
• The Company or a relevant person has a financial or other incentive to favour the interest of another client or group of clients over the interests of the client.
• The Company or a relevant person carries on the same business as the client.
• The Company or a relevant person receives or will receive from a person other than the client an inducement in relation to a service provided to the client, in the form of monies, goods, or services, other than the standard commission or fee for that service.

For the purpose of this Policy, a "relevant person" in relation to the Company means any of the following:

• A director, partner or equivalent, manager, or tied agent of the Company.
• A director, partner or equivalent, or manager of any tied agent of the Company.
• An employee of the Company or of a tied agent of the Company, as well as any other natural person whose services are placed at the disposal and under the control of the Company or a tied agent of the Company and who is involved in the provision by the Company of investment services and activities.
• A natural person who is directly involved in the provision of services to the Company or tied agent under an outsourcing arrangement for the purpose of the provision by the Company of investment services and activities.

Managing Conflicts of Interest

The Company has established suitable and adequate internal procedures for minimising any potential conflicts of interest. The Company maintains a compliance department that is an independent unit within the Company. Among the duties of the Compliance Officer is to monitor any possible deviation from the Company's internal policies and procedures as well as identifying and managing any possible conflicts of interest. Once a conflict has been identified it needs to be appropriately and adequately managed. The Compliance function will assess each conflict and determine if the conflict is actual or perceived, what the value of the conflict or exposure is, and the potential reputational risk. Compliance will then decide whether it is viable to go ahead with the transaction or if the conflict is too severe. If Compliance decides that the particular conflict can be mitigated, then controls to manage the conflict should be put in place and documented.

The Company will manage conflicts of interest fairly, between itself and its clients, between itself and its employees, and between its customers, and to organise and control their internal affairs responsibly and effectively.

The Company and its employees should act as per the principle of placing clients' interests before self-interests and Company's interests in order to avoid conflicts of interest in the fulfilment of professional activities. To ensure fair treatment, the Company will introduce the following procedures:

• The Company shall avoid any conflict of interest with clients and, where such a conflict unavoidably arises, ensure fair treatment to the client by complete disclosure or by declining to act.
• Employees are prohibited from keeping investor accounts at other brokers without the Company's prior authorization and are obliged to bring this to the Company's attention. They are also obliged to authorize the Company to directly request transaction reports from the other brokers.
• If the Company has a material interest in a transaction to be entered into with or for a client, or a relationship which gives rise to a conflict of interest in relation to the transaction, the Company shall not knowingly either advise or deal in the exercise of discretion in relation to that transaction. The only exception is when the Company has fairly disclosed that material interest or relationship to the client, or the client has taken reasonable steps to ensure that neither the material interest nor relationship adversely affect the interests of the client.
• There is a clear distinction between the different departments' operations as described in the Company's Internal Operations Manual.
• The Company shall be informed promptly of any personal transaction entered into by a relevant person, either by notification of that transaction or by other procedures enabling the Company to identify such transactions.
• A person shall be replaced by another person in their duties only with prior consent of the Compliance Officer and approval by the Representative Officer. Such consent will be given by the Compliance Officer after all issues of possible conflict of interest have been reviewed.
• The security features of the Company's software prevent unauthorized access to sensitive information in order to benefit the Company over its clients or one client over another.
• The Company's employees are prohibited from investing in securities for which they have access to non-public or confidential information.
• Transactions by the Company's employees are neither performed nor executed by themselves, but by another member of staff of the Company concerning accounts opened with the Company.
• A record shall be kept of personal transactions notified to the Company or identified by it, including any authorization or prohibition in connection with such a transaction.
• The Company must take reasonable steps to ensure that neither it nor any of its employees or agents either offers or gives, or solicits or accepts, any inducement that is likely to conflict with any duties owed to its clients.
• No employee shall either knowingly or recklessly make a statement, promise, or forecast that is misleading, false, or deceptive to any customer or conceal material facts at any time.

Additional Policies and Procedures

More specifically, the Company has implemented the following policies and procedures for managing possible conflicts of interest:

• Effective procedures to prevent or limit any person from exercising inappropriate influence over the way in which a relevant person carries out investment or ancillary services or activities.
• The separate supervision of relevant persons whose principal functions involve carrying out activities on behalf of, or providing services to, clients whose interests may conflict, or who otherwise represent different interests that may conflict, including those of the Company.
• Measures to prevent or control the simultaneous or sequential involvement of a relevant person in separate investment or ancillary services or activities where such involvement may impair the proper management of the conflicts of interest.
• The removal of any direct link between the remuneration of relevant persons principally engaged in one activity and the remuneration of, or revenues generated by, different relevant persons principally engaged in another activity, where a conflict of interest may arise in relation to those activities.
• Measures to prevent or control the exchange of information between relevant persons engaged in activities involving a risk of a conflict of interest where the exchange of that information may harm the interests of one or more clients.

Independence Measures

The procedures followed and measures adopted include the following, as are necessary and appropriate for the Company to ensure the requisite degree of independence:

• No relevant person may purchase or sell a security or cause the purchase or sale of a security for any account while in possession of inside information relating to that security.
• No relevant person may recommend or solicit the purchase or sale of any security while in possession of inside information relating to that security.
• No relevant person may purchase or sell or cause the purchase or sale of a security for an employee or employee-related account or a proprietary account of the Company or an account over which an employee exercises investment discretion, while in possession of proprietary information concerning a contemplated block transaction in the security or for a customer account when such customer has been provided such information by any relevant person.
• Procedures are set for regular review and monitoring of the execution arrangements with the execution venue, hedging/liquidity or price providers, as well as on a continuous basis.
• Procedures are in place regarding the monitoring of access to electronic data.
• Relevant persons engaged in research activities should not discuss unreleased information, opinions, recommendations, or research analysis in progress with Company associated persons engaged in sales activities, or any person within or outside the Company who does not have a valid business need to know the information.
• An ongoing monitoring program is established based on which regular checks are conducted for the assessment of the Company's procedures, policies, and internal controls.
• The Company may distribute marketing communication to its clients only if said communication is reviewed and approved by the Compliance Officer prior to distribution.
• The four-eye principle is implemented to avoid any abuse of position.
• Personal account dealing restrictions are in place to minimize relevant persons' own transactions.
• The Company is committed to having an effective and appropriate compliance culture to enable it to deal with any new potential conflicts of interest which may arise in the future. The Company's employees are therefore required to monitor any new circumstances giving rise to potential conflicts of interest and to implement appropriate measures to address these.

Segregation of Company's Assets from Clients' Assets

The Company shall maintain separate accounting records between its own assets and those of its clients to facilitate the protection of clients' assets and the prevention of the use of customer assets by the Company or by other third parties so as to minimize the risk of the loss or diminution of client assets, or of rights in connection with those assets, as a result of misuse of the assets, fraud, poor administration, inadequate record-keeping, or negligence. In addition, the Company has legally secure segregation of clients' assets from the Company's assets in case the Company becomes bankrupt. For this purpose, the Company maintains separate books and accounting records for each client.

Forbidden Business Practices

The Company shall prohibit those business practices which in the regular course of events might give rise to conflicts of interest. The following business practices shall indicatively be forbidden:

• The provision to clients of investment services for the purpose of influencing the price of financial instruments for the benefit of the Company or for the benefit of any relevant persons, or of the Company's clients in general, especially with regard to transactions that the Company or relevant persons intend to carry out prior to or after the provision of the service.
• The use by the Company or by its relevant persons of information regarding client transactions for the benefit of the Company, and the disclosure of such information to third parties.
• Dealing by the Company itself or by any relevant persons in financial instruments in respect of which the Company has drawn analysis reports or has made research findings prior to the publication of the respective reports and findings.
• The preferential treatment of relevant persons to the detriment of its clients in the course of the provision to them of investment or ancillary services.
• The carrying out of transactions by relevant persons for their own account or for the account of persons related with them on the basis of confidential information that the above persons have obtained in the course of their employment with the Company.

All employees must be aware of the above forbidden business practices, and shall have the responsibility of informing the Compliance Officer immediately in case they monitor any violation of the above provisions.

Should you have any questions in relation to the Company's Conflicts of Interest Policy, please contact the Compliance department of the Company at support@miltonprime.com.

Disclosure of Conflicts of Interest

In case where the organisational and administrative arrangements established by the Company to prevent or manage a conflict are not sufficient to ensure, with reasonable confidence, that the risks of damage to the interests of the clients will be prevented, the Company shall clearly proceed with the disclosure of such conflict.

Prior to carrying out a transaction or providing an investment or an ancillary service to a client, the Company should disclose any actual or potential conflict of interest to the client provided that the measures taken by the Company are not sufficient to ensure that the risks of damage to the interests of the client will be avoided.

The above disclosure shall include sufficient detail, taking into account the nature of the client, source of conflicts of interest, and the risks to the client, to enable the client to take an informed decision with respect to the investment or ancillary service in the context of which the conflict of interest arises. The Company reserves the right not to proceed with the transaction or matter giving rise to the conflict if such disclosure is not sufficient to manage a conflict.

The management and employees of the Company should disclose the following information to the Compliance Officer:

• Opening and closing personal accounts at any other broker for own investment purposes.
• All personal transactions performed. Notification should be provided within 24 hours.
• Securities held by the employee.
• Transactions executed by the Company in which the employee may have an interest or a conflict.